Restaurant Equipment Maintenance 2023: Best Practices to Keep Your Appliances Up and Running

Restaurant Equipment Maintenance: Best Practices to Keep Your Appliances Up and Running

Good quality and well functioning restaurant equipment is the backbone of a restaurant’s success. One might be able to operate a restaurant without regular equipment maintenance in the short run. However, in the long term, this practice is going to add to costs, decrease equipment utility, lead to wastage, decrease profit margins and ultimately end up in higher costs and losses, especially if the equipment breaks down at an unfortunate time like right before opening time. Research by the National Restaurant Association, states that efficient equipment is the key to significant savings.

Regular maintenance of Restaurant Equipment is not just practical if you want to avoid last-minute emergencies but also extremely cost-effective. According to a recent survey by an industry association, chains who have set up formalized processes, technology, and people in place to manage repairs spend 50 percent less than the industry average. Here is a detailed explanation of why you should consider regular equipment maintenance and how to achieve this goal.

Need for Proper Restaurant Equipment Care And Maintenance

Maintaining restaurant equipment comes with a fair share of reasons and advantages. The most significant reasons as to why you must maintain your restaurant equipment are mentioned below.  

1. Cost-Effective

Restaurant equipment is expensive, and so are the more significant repairs that are out of warranty. Regular check-ups and maintenance prove to be pocket-friendly in the long run. Minor faults and damages can be easily spotted and fixed when equipment is regularly maintained. This way, while standard maintenance cost is added to your wallet, in the bigger scheme of things cost of repairing equipment, damage of a higher degree is avoided.

The cost of repairing a high degree of damage is far more than regularly maintaining the equipment, which makes regular maintenance a much better option. Apart from that, poorly maintained equipment use more energy and will add to your energy bills.

Regular maintenance increases equipment life, so the cost of having to buy new equipment is also deferred. Even the cost of food wastage is decreased as the scenario of wastage due to poor machine performance is eliminated. To add to that, equipment warranties cover only the first few years wherein the chances of an enormous breakage is less. So using those warranties on regularly maintaining your equipment makes the entire process of equipment maintenance itself very cheap.     

2. Helps In Maintaining The Food Quality

The state of your equipment directly impacts the state of your food. Remember, even if the chefs cooking in your kitchen are the best of the best, if the tools that they use are faulty, there is only so much that they can do. The quality of food will deteriorate even if just slightly. On the other hand, if your equipment is well maintained, its performance will complement the chef and enable him/her to experiment, take risks, and create food that is leagues above other restaurants.  

3. Help In Maintaining The Speed Of Operations 

What apart from food quality can equipment impact? The speed of operations in your kitchen. Depreciated equipment means slower preparation time, time-consuming work, and thus slow cooking and serving of food in the restaurant, which will make you lose both sales and customers. To ensure that this does not happen, you must make sure that all pieces of equipment that you have are in their best condition, which can be achieved only through regular maintenance.

4. Bigger Monetary Payback On The Machine Itself

In every restaurateur’s life comes a time when he/she lets go of old equipment for new models. A piece of equipment that is well maintained will fetch a better price when compared to a damaged piece of machinery. This can impact how expensive the net effect the next equipment will be.

5. Increases The Equipment Life

When equipment is operated upon regularly, normal wear and tear is a given. Regular maintenance ensures that there is no extra damage apart from this anticipated depreciation of the machine. Thus regular equipment maintenance in restaurants ensures that the equipment damage does not lead to its premature breakdown.

That way, the life of the equipment is sustained and, in fact, increased because even the effects of regular depreciation are substantially decreased. When you maintain your equipment regularly, you can spot minor damages and get them fixed, which averts more significant, more hazardous damages and increases equipment life.

7. Healthy And Hygienic

Finally, restaurant equipment needs regular maintenance because it is a healthy habit. Proper equipment maintenance includes regular sanitization. This ensures that the hygiene of food and restaurant is not compromised. What is more, even health codes laid by FSSAI urge regular cleanups and restaurant equipment maintenance.

8. Reduces Fire Hazard

Most fires in restaurant kitchens are caused due to equipment breakdown. Regular maintenance of kitchen equipment ensures that there is no risk of a fire hazard.

Restaurant Equipment Maintenance Checklist

Restaurant Equipment Maintenance Checklist

Now that it has been established that you need to maintain your restaurant equipment regularly, next comes how to do so. Here we have covered significant equipment maintenance practices in restaurants and some more tips regarding the same.

1. Vent, Hood and Duct Cleaning

The vent, hood, and duct must be cleaned regularly to remove grease from vapor from the structure. This cleanup must be done by a qualified contractor at least once every six months. Between these six-month service dates, the staff should clean the visible parts at least.

2. Grease Filter Cleaning

Grease filters collect grease from the vapors traveling to the duct. While they make duct cleaning more manageable, the filters need to be cleaned regularly, or there may be a severe fire hazard. The filters must be cleaned at least once a week and more often if the cooking in the kitchen involves more greasy food.

3. Deep Fat Fryer Inspection

This is the biggest fire hazard of any commercial kitchen. The fryer needs to be maintained and cleaned as per the manufacturer’s guidance and must be at least cleaned daily. Moreover, you need to get the fryer inspected by a qualified commercial cooking equipment contractor at least 12 months prior to its use for five years. The inspection is essential as it will include items that are inaccessible and potentially dangerous to untrained staff.   

4. Automatic Extinguishing Systems Service

In the case of a fire, your automatic extinguishing system must be ready to work in an instant. For that to happen, you must get this system inspected by a qualified contractor at least once every six months.  

restaurant equipment maintenance tips

Other Tips For Restaurant Equipment Maintenance

Here are some general tips for regular maintenance for your restaurant equipment.

  • Instead of assuming, always turn to the manual for the correct maintenance procedures. It is better to flip through the guide than damage the equipment by doing something unnecessary.
  • Go through the warranty details and fill out and return the card in time for the warranty to be applicable. A lot of times, the warranty is valid only if the warranty card is filled and returned in the specified time, but most people do not go through the details and miss this step. Because of this, they can not avail the warranty benefits, and even regular maintenance becomes an expensive affair.
  • Train your employees in proper equipment etiquette. Not only must they know how to use this equipment but also how to leave it after use and how to clean it at the end of the day.
  • Create a schedule of restaurant equipment cleaning and stick to it. While all pieces of equipment will be wiped clean daily, as far as deep cleaning goes, for the equipment that you have to maintain yourself, create a schedule in advance. This schedule will be based on the maintenance needs of each restaurant equipment and should ideally follow a cyclic pattern.
  • Do not try to ‘Fix’ the restaurant equipment yourself. In case you feel something is broken, call an expert no matter how redundant it may seem. You may unknowingly cause more considerable damage, which will be extremely expensive to fix. Also, remember that most warranties are deemed null in case self-repair is attempted on the product, so no matter how tempted you may be to take a look yourself, do not do so.
  • Always follow chemical instructions. Do not just assume that every cleaning agent is the same. The chemical which may work wonders on one piece of equipment may just corrode another. Train your staff not to use the wrong chemical accidentally, or the equipment may just get damaged beyond repair. This is especially true in the case of stainless steel, out of which most restaurant equipment are made.

Restaurant Equipment Maintenance may come with extra effort, but in the end, all of that additional labor is worth the results. If you do not already start maintaining your restaurant equipment regularly and the positive effects will surprise you!  

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Daniel McCarthy is a seasoned restaurant consultant and serves as the Communication Manager at Restroworks, a prominent F&B SaaS company. Drawing from his vast knowledge of leveraging innovative technological solutions, Daniel excels at enhancing restaurant operations and revenue, thereby contributing to the ongoing transformation of the industry.


  1. I didn’t realize there are so many things to think about when it comes to maintaining and repairing restaurant equipment. First of all, it makes sense that regular maintenance is so important to save money in the long run and keep the equipment working. Also, I like that you say to not try to fix the equipment yourself but to hire a professional instead because they have the experience and will know what to do.

  2. I liked that you mentioned you need to consider that the state of your kitchen equipment directly impacts the states of your food. My father bought a restaurant, and we are looking for advice to give it maintenance. I will let him know about the importance of regular maintenance to keep his new restaurant working properly.

  3. As you mentioned, it is important to not attempt to try to fix the equipment by yourself. You could end up making things much worse if you do not know what you are doing. I will have to keep this in mind for the future.

  4. My mom plans to open her own restaurant soon, so she’s starting to shop around for restaurant equipment to compare them. It’s great that you mentioned that she should contact a qualified contractor to clean the vent, hood, and duck semi-annually when she opens her business. I’ll be managing the restaurant with her so I’ll take note of this advice to maintain our restaurant equipment. Thank you!

  5. Thanks for the tip that chemical usage is important to be careful about when maintaining stainless steel restaurant supplies. I will keep that in mind if I ever start my own restaurant business someday. Maintenance and cleaning should be prioritized at all times for an establishment like that.


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